Manager- Health Information Management

About Valley Presbyterian Hospital

Valley Presbyterian Hospital is a beacon of health in the San Fernando Valley committed to providing outstanding care and improving community health. We are seeking an experienced and detail-oriented Manager for our Health Information Management department to join our dedicated team. 

Position: Manager- Health Information Management 

What You'll Do: As the HIM Manager you will be responsible for day to day operations management of the Health Information Management Department. The manager provides daily oversight of the processing and completion of all hospital and clinic patient records, physician suspension activities, Release of Information and birth certificate completion. The Manager ensures efficiency and accuracy is maintained while meeting all legal and regulatory standards. The Manager is responsible for the management of the department in the absence of the Director. 

Responsibilities

• Supervises discharge-processing activities, record retrieval, scanning and archiving of medical records, deficiency analysis, qualitative analysis, and physician suspension.
• Manages Birth Certificate Registration team and maintains compliance with State Vital Records Standards.
• Ensures that timeliness, accuracy and production standards are met in all areas.
• Works with physicians concerning timely and compliant medical record for inpatient, bedded outpatient, emergency department and clinic record completion, activity report preparation, or other HIM functions directly impacting medical staff
• Oversees policies and procedures for medical record retention, safety and storage.
• Ensures appropriate staffing for all shifts of the HIM department 7 days a week, including holidays.
• Remains current with State and Federal laws and DNV regulations, concerning medical record documentation, release of medical information and retention of records.  Manages facility documentation retention plan.
• Serves as System Administrator for document scanning system.
• Manages Release of Information team responsible for the control and release of medical records in accordance with HIPAA privacy standards and Hospital policies.
• Maintains a scorecard of key responsibilities and accountabilities and tracks regular with the Director of HIM.
• Interview and select personnel for open positions, evaluate employee performance, counsel and terminate employees as necessary.
• Review and monitor time and attendance records.
• Participate in education and quality assurance programs for the HIM Department.
• Annually reviews policies and procedures, job descriptions, and participates in the budgetary process together with Director
• Serves as primary contact with Document Imaging Services vendor re the quality and integrity of the electronic medical record.
• Administers competency evaluations for all employees.  Ensure all training and employee participation documentation is filed in the department personnel folders.
• Assist with Medical Record Committee activities and attend other meetings as needed.
• Serve as Acting Director of Medical Records in the absence of the Director.
• Perform other duties as assigned to meet the goals and objectives of the organization. 

What We're Looking For:

Experience:

• Minimum two (2) years supervisory experience in the medical record or healthcare field Strongly preferred
• Knowledge of all aspects of medical record administration, as well as regulatory standards and laws associated with acute care hospitals.
• Must have strong interpersonal skills, good management skills and excellent verbal and written communication.
• Must demonstrate professionalism, tact and diplomacy when working with the Medical Staff, outside organizations and other hospital customers.

Education:

• Baccalaureate or Associate Arts degree in Health Information Management preferred

Licensures/Certification:

• Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) with active membership in the American Health Information Management Association preferred
• Must successfully complete and maintain LA City Fire Card certification at the time of hire or within the first 30 days of employment 

Why You'll Love Working Here:

Supportive Environment:

• We prioritize teamwork, professional growth, and a positive work culture.

Impactful Work:

• Your role will directly contribute to the smooth operation of our organization.

Professional Development:

• We offer continuous learning and advancement opportunities to help you grow in your career. 

Key Responsibilities:

• Patient Care Excellence: Champion a positive patient experience, ensuring high standards of care and safety.
• Team Leadership: Mentor and support staff, fostering a collaborative and efficient work environment.
• Operational Management: Oversee scheduling, resource availability, and staff assignments to ensure smooth operations.
• Communication & Collaboration: Facilitate clear communication between patients, families, staff, and physicians.
• Performance Improvement: Participate in quality initiatives and ensure compliance with regulatory requirements. 

Ready to Elevate Your Career? Join us at Valley Presbyterian Hospital and be a part of a team dedicated to excellence in patient care. Apply today to lead, inspire, and make a difference!